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MAP Safeguarding & Reporting Concerns

Safeguarding & Reporting Concerns

Mentor A Promise, Inc. · Effective Date: February 6, 2026

Mentor A Promise, Inc. ("Mentor A Promise," "MAP," "we," "our," or "us") is committed to maintaining a safe, respectful, and ethical environment for children, youth, families, volunteers, staff, and community members. We encourage anyone with a concern about safety, misconduct, or inappropriate behavior connected to our programs to report it.

1Our Commitment to Safeguarding

Safeguarding means protecting individuals — especially children and youth — from harm, abuse, neglect, exploitation, and inappropriate conduct.

Mentor A Promise is committed to:

  • Taking all concerns seriously
  • Responding promptly and responsibly
  • Following applicable laws and reporting requirements
  • Promoting a culture of safety, transparency, and accountability

2Who Can Report a Concern

Anyone may report a concern, including:

  • Students and families
  • Volunteers and mentors
  • Staff and partners
  • Donors and community members
  • Members of the public
You do not need proof to report a concern. Good faith reports are encouraged.

3What Should Be Reported

Concerns may include, but are not limited to:

  • Child safety concerns
  • Inappropriate behavior or boundary violations
  • Harassment or discrimination
  • Abuse or neglect
  • Online safety concerns
  • Misuse of organizational resources
  • Fraud or unethical conduct
  • Violations of organizational policies

If something feels unsafe or inappropriate, we want to know.

4How to Report a Concern

Concerns may be reported by email:

Mentor A Promise, Inc.

Email: info@mentorapromise.org

Please include as much detail as possible, such as:

  • Description of the concern
  • Date and location (if known)
  • Individuals involved (if known)
  • Any supporting information

Reports may be made anonymously if desired.

If a situation involves immediate danger or a medical emergency, please contact local emergency services. Concerns arising during in-person programs or events may also be reported directly to a staff member or program supervisor.

5What Happens After a Report

Mentor A Promise will:

  • Review reports promptly
  • Take appropriate next steps based on the nature of the concern
  • Maintain confidentiality to the extent possible
  • Comply with legal reporting obligations where applicable

Actions may include internal review, policy enforcement, or referral to appropriate authorities when required by law.

6Protection from Retaliation

Mentor A Promise does not tolerate retaliation against anyone who reports a concern in good faith.

7Policy Updates

We may update this policy periodically. Updates will be posted with a revised effective date.